Senior Executive Assistant for C‑Level Leaders

About the role

The position supports C‑Level executives at Julius Baer, ensuring they can operate at their best by handling a wide range of administrative, logistical and project‑related tasks.

Key responsibilities

• Act as the first point of contact for internal stakeholders at all levels and external partners.
• Provide administrative assistance such as drafting emails, memos and communications on behalf of the executive.
• Manage the executive’s calendar, schedule appointments, coordinate travel and prioritize sensitive matters.
• Organise internal and external meetings, including telephone and video conferences with multiple participants.
• Plan and execute business trips, handling flights, hotels, transfers and expense reporting.
• Support smaller projects and prepare content for various topics.

Required profile

• Extensive experience supporting senior leaders at board level.
• Discreet, trustworthy and dedicated to confidentiality.
• Excellent written and verbal communication skills.
• Strong time‑management, multitasking and prioritisation abilities.
• Ability to thrive in a fast‑paced, sometimes stressful environment.
• Professional interpersonal and customer‑service skills.

Required skills

• Proficient user of Microsoft Office applications, especially Excel and PowerPoint.