Executive Assistant to Director General (12‑month contract)

About the role

We are seeking a highly organized Executive Assistant to support the Director General of an international organisation. The role is a trusted partnership, ensuring the Director General’s office runs smoothly and efficiently.

Key responsibilities

• Manage a complex, constantly evolving calendar across multiple time zones.
• Arrange international travel, including flights, accommodation, visas and detailed itineraries.
• Prepare presentations, reports, briefing notes and correspondence in both English and French.
• Liaise with senior internal and external stakeholders, facilitating clear communication and follow‑up.
• Coordinate leadership meetings, executive visits and international events.
• Take minutes, track action items and ensure timely follow‑up on key initiatives.
• Support strategic projects and maintain the confidentiality of sensitive information.

Required profile

• Proven experience supporting C‑suite executives, Directors General or CEOs in an international setting.
• Exceptional organisational and prioritisation abilities with proactive problem‑solving.
• Strong stakeholder‑management skills and confidence interacting with senior leaders.
• Ability to work autonomously while maintaining high professionalism and attention to detail.
• Professional/native‑level proficiency in written and spoken English.
• Fluent French, both spoken and written; additional languages are a plus.

Required skills

• Advanced proficiency with Microsoft Outlook.
• Advanced proficiency with Microsoft PowerPoint.
• Advanced proficiency with Microsoft Word.
• Advanced proficiency with Microsoft Excel.
• Advanced proficiency with Microsoft Teams.

What we offer

• 12‑month fixed‑term contract.
• Immediate start preferred.