Office Support Agent – Local Agent Group IV

About the role

The European Union Delegation to the United Nations in Geneva seeks an Office Support Agent (Local Agent Group IV) to provide administrative, logistical and office‑management assistance to the Head of Delegation and the team.

Key responsibilities

• Process, file and archive incoming and outgoing mail and reports using the ARES and HIVE document‑management systems.
• Register invoices in the financial management system and prepare budget commitments for Press & Information and representational costs.
• Prepare meeting files, correspondence and documents with correct layout and format.
• Coordinate and set up meetings, conferences and events, liaising with external partners and providing technical and audio‑visual support.
• Support logistics for high‑level EU representative visits to Geneva.
• Maintain supplier and contractor lists, manage invitation and mailing lists, and assist with website updates.
• Help plan staff leave and absences and handle occasional atypical working hours.

Required profile

• Works under the supervision of the Head of Delegation, delivering support, expertise and assistance in secretariat and event‑management tasks.
• Ability to adapt to changing needs of the Delegation.

Required skills

• Proficiency with the ARES document‑management system.
• Proficiency with the HIVE document‑management system.
• Experience using a financial management system for invoice registration and budget commitments.
• Competence in operating audio‑visual equipment for events and conferences.

What we offer

• Fixed‑term contract of two years, with possible renewal subject to budget and operational needs.
• Three‑month probationary period.
• Base salary starting from 5,655 CHF, dependent on verified experience.
• Work in a multicultural diplomatic environment with a team of nine professionals.