Receptionist & Office Assistant – Immediate Start

About the role

We are looking for a friendly and professional Receptionist and Office Assistant to be the first point of contact for visitors, clients and employees at our international trading company in central Geneva. The role combines front‑desk duties with comprehensive administrative support for the wider team.

Key responsibilities

• Welcome visitors and clients, ensuring a professional reception experience.
• Manage incoming calls, emails and general enquiries promptly.
• Coordinate meeting‑room bookings and prepare spaces for meetings.
• Handle incoming and outgoing mail, courier services and deliveries.
• Support the organisation of meetings, events and travel arrangements.
• Maintain office supplies and liaise with external suppliers.
• Assist with document preparation, filing, data entry and other administrative tasks.
• Support onboarding activities and office logistics for new employees.
• Keep reception and common areas clean and presentable.
• Provide ad‑hoc administrative assistance to management and other departments.

Required profile

• Previous experience as a Receptionist, Front Office, Office Assistant or Administrative Assistant.
• Experience in an international and professional environment is a plus.
• Excellent customer service and interpersonal skills.
• Strong organisational and multitasking abilities.
• Proactive, reliable and detail‑oriented.
• Excellent written and spoken English; very good written and spoken French.
• Professional presentation and communication skills.
• Ability to work autonomously while being a collaborative team player.

Required skills

• Microsoft Office (Outlook, Word, Excel, PowerPoint).

What we offer

• Central Geneva location with excellent transport links.
• Friendly and professional working environment.
• Diverse and varied administrative responsibilities.
• Immediate start opportunity.
• Competitive salary and benefits package.