Administrative Officer – Operations Pillar Support

About the role

The Administrative Officer provides comprehensive administrative, coordination and analytical support to the Deputy Director General for Operations (DDG‑O) at the International Organization for Migration. The role ensures efficient time management, smooth office functioning and high‑quality preparation for senior‑level engagements.

Key responsibilities

• Manage the DDG‑O’s calendar, schedule priorities, and coordinate meetings and engagements.
• Prepare briefing packages, background notes and consolidated inputs for missions, events and senior‑level meetings.
• Track, monitor and analyse follow‑up actions from high‑level meetings, committees and internal consultations; maintain action‑tracking tools and flag risks.
• Support planning, monitoring and reporting on Operations Pillar initiatives, including dashboards, progress updates and timelines.
• Conduct structured research and analysis on issues relevant to the Operations Pillar, synthesising information from corporate sources.

Required profile

• Proven experience in administrative support for senior executives, preferably in an international or multilateral setting.
• Strong organisational and coordination abilities with attention to detail.
• Analytical mindset capable of tracking actions, identifying risks and proposing solutions.
• Excellent written communication skills for preparing briefing materials and reports.

Required skills

What we offer

• Opportunity to work within a leading UN agency focused on migration.
• Inclusive and supportive workplace that values diversity.
• Professional development in a global, multi‑stakeholder environment.