Administrative Assistant

About the role

You will provide high‑quality administrative and organisational support to the Head of the Business Unit and the leadership team in a highly international and dynamic environment.

Key responsibilities

• Manage calendars, schedules, meetings and communications in French and English, preparing agendas, presentations and follow‑up documents.
• Coordinate meetings, seminars, business visits and team events, handling logistics such as rooms, catering and IT requirements.
• Organise business travel, process expense reports and support invoice approval.
• Maintain accurate administrative records and liaise with internal services (IT, Building Services) to ensure smooth operations.

Required profile

• Minimum 5 years of experience as an Administrative, Executive or Personal Assistant in an international setting.
• Strong service orientation, discretion, high integrity and ability to interact confidently with C‑suite executives.
• Highly organised, proactive, autonomous and able to manage competing priorities and deadlines.
• Fluent in French and English (written and spoken); German is a plus.

Required skills

• Proficiency in Microsoft Office applications.