Administrative Assistant

About the role

Institut auf dem Rosenberg, a leading independent boarding school for students aged 4-19, is looking for an Administrative Assistant to join its administrative team. You will support the day-to-day running of the school across all departments, working closely with the Senior Leadership Team, Heads of Department, Artisans and the wider team. The role suits someone who is highly organised, detail-oriented and able to manage several priorities in a fast-paced international environment.

Key responsibilities

• Provide administrative support to departments, including managing schedules, coordinating meetings and keeping accurate records.
• Help coordinate and run events such as workshops, conferences and internal meetings.
• Prepare materials such as presentations, handouts and documents with team members.
• Maintain databases, records and internal systems.
• Respond to inquiries from clients, partners and colleagues.
• Support application and onboarding by reviewing documents, organising meetings and keeping records.
• Coordinate with other administrative staff and help prepare reports, summaries and official communications.
• Handle general office tasks such as filing, copying and organising documents, and coordinate the purchase of office and operational supplies.

Required profile

• Bachelor's degree in a relevant field such as Administration or Business.
• Previous administrative experience in a dynamic office or service-oriented environment.
• Experience organising events and managing small projects.
• Excellent attention to detail and accuracy in record keeping.
• Impeccable English and strong interpersonal and communication skills; knowledge of international environments is an asset.
• Ability to keep confidential information secure and to work in a collaborative, entrepreneurial setting.
• Legal right to work in Switzerland, including a valid work permit or Swiss/EU citizenship.

Required skills

• Strong IT skills and proficiency in office productivity software such as Google Workspace or Microsoft Office.
• High aptitude for learning new systems.

What we offer

• A rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• An international environment with outstanding facilities and collaborative colleagues.
• An entrepreneurial working atmosphere focused on each student's individual development plan.
• An attractive remuneration package.

To apply, send a CV, a letter of application explaining your suitability and the contact details of three referees to the school's recruitment team, stating "Administrative Assistant" in the subject line. Early applications are encouraged; initial interviews are held online. Offers are subject to child-protection screening and references, and only shortlisted candidates will be contacted.