Administrative Support / Executive Assistant (Full-time)

About the role

We are looking for a proactive Administrative Support / Executive Assistant to provide high‑level assistance to two heads of our Global IT organization. The role ensures smooth day‑to‑day operations, manages schedules, and supports communication across the department.

Key responsibilities

• Manage calendars, schedule appointments and resolve conflicts for two senior IT leaders.
• Organise travel logistics, including flights, hotels, car rentals and restaurant reservations.
• Prepare and distribute meeting minutes, presentations, reports and other documentation.
• Process invoices, expenses and other administrative paperwork.
• Handle phone calls, greet visitors and coordinate internal and external stakeholder communications.
• Maintain office supplies and ensure the meeting rooms are set up appropriately.

Required profile

• Excellent written and verbal communication in German and English.
• Strong time‑management, organisational and multitasking abilities.
• Completed commercial apprenticeship or higher education in business administration, banking or a related field.
• Proven experience as an executive or personal assistant, preferably within a Project Management Office environment.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.