Archives & Records Management Specialist

About the role

MSF is seeking a passionate professional to design, implement and maintain a harmonised documentary architecture for its Swiss operations. The role ensures continuity of activities despite instability, reduces the risk of loss of critical information, and supports traceability, accountability and institutional memory across diverse field contexts.

Key responsibilities

• Maintain and adapt the lifecycle of both paper and digital documents, considering mission contexts.
• Ensure compliance with legal retention obligations, GDPR and archival standards.
• Mitigate risks of information loss and manage secure collection, description, preservation, communication and destruction of records.
• Design and update reference tools to facilitate document management at mission and headquarters levels.
• Provide continuity for the ADOC unit during colleague absences.

Required profile

• University degree in Information Science, History or related field.
• Proven experience in paper archive management and document lifecycle handling.
• Experience in complex or international environments is an asset; humanitarian experience is a plus.
• Strong analytical, organisational and pedagogical abilities, with capacity to work in a multicultural setting.

Required skills

• Proficiency with Microsoft 365 suite.
• Familiarity with the Atom archival tool (advantageous).
• Knowledge of archival standards and data‑protection regulations.

What we offer

• Part‑time permanent contract (80%, 32 hours/week) based in Geneva.
• Annual gross salary between CHF 69 897 and CHF 80 486, proportional to experience.
• 25 days of paid vacation per year, plus Swiss public holidays.
• Pension scheme contribution (3/4 covered by MSF).
• Relocation assistance for candidates moving to Switzerland.