Assistant Supply Chain Specialist

About the role

We are looking for a hands‑on Assistant Supply Chain Specialist to support our Supply Chain, Procurement and Logistics team in Lausanne. You will work closely with the Supply Chain Specialist to ensure smooth execution of purchase orders, shipments and inventory processes for our innovative medical‑device business.

Key responsibilities

• Create, issue and manage purchase orders in SAGE X3 and follow up on confirmations, delivery dates, quantities and receipts.
• Coordinate inbound and outbound logistics, handling shipments, transport documentation and delivery tracking.
• Maintain accurate purchase order, shipment and delivery status information in SAGE X3 and operational trackers.
• Prepare and keep operational documentation such as purchase order records, shipment documents, delivery confirmations and traceability records.
• Monitor order and shipment status, identify potential delays or discrepancies, and promptly escalate issues to the Supply Chain Specialist.
• Support inventory administration, stock movements, receipt follow‑up and reconciliation activities.
• Assist in supplier performance monitoring and evaluation.
• Contribute to the standardisation and continuous improvement of supply‑chain processes, especially the use of SAGE X3.

Required profile

• Working knowledge of supply‑chain, procurement and logistics processes.
• Experience with SAGE X3 or a similar ERP covering purchase orders, goods receipts and inventory transactions.
• Good working knowledge of Microsoft Office, especially Excel.
• Strong organisational and administrative skills with an operational, hands‑on mindset.
• Analytical, accurate with data and documentation, and able to identify and escalate issues.
• Professional (C1‑C2) proficiency in English and good working knowledge of French; additional languages are a plus.

Required skills

• SAGE X3 (ERP)
• Microsoft Excel