Coordinator, Delivery Office (GL B) – Fixed Term until Dec 2029

About the role

The Global Fund is recruiting a Coordinator for its Delivery Office in Geneva, reporting to the Lead, Delivery Office. The Coordinator provides administrative support to the Head of SIED and the Division's leadership team, coordinates workstreams and promotes efficient service delivery. The role involves highly sensitive issues under tight deadlines and requires discretion, efficiency, agility and independent judgment. It is a defined-duration position ending in December 2029.

Key responsibilities

• Act as thematic focal point for a cross-cutting divisional theme (e.g., communication and staff engagement, budgeting and forecasting, partnerships, resource management) and as department focal point for an assigned department.
• Implement logistics and administration for division activities such as TRP review windows, GAC meetings and SIED participation in partner meetings.
• Schedule time and manage calendars for the Head of SIED and Heads of Department, and manage the Head of SIED's e-mail inbox on request.
• Handle HR administration for hiring, on/off-boarding, external training and recognition budgets, and organize travel, visas, hotels and reimbursements for the Head of SIED and department heads.
• Coordinate meetings and events, including venue selection, virtual access and follow-up surveys, and act as point of contact for MEC-related issues.
• Provide executive assistance, confidentiality and administrative coordination within the Delivery Office.
• Support investment and governance bodies (TRP, GAC, situation rooms, technical working groups) and communication, including report drafting with AI tools and discussion boards.
• Support engagement coordination, knowledge management (membership databases, SharePoint and Teams sites) and surveys.
• Process requisitions, purchase orders and contracts, support payments and maintain budget tracking and quarterly/annual budgeting coordination.
• Ensure compliance with institutional regulations across financial and administrative processes.

Required profile

• Post-secondary certification or diploma, or other relevant certification.
• Experience in office coordination and administrative management in an international, public or private institution.
• Experience in travel arrangements, meeting and event organization.
• Excellent written and verbal communication, with proven ability to deliver results under tight deadlines and pressure.

Required skills

• Intermediate to advanced computer skills.
• Professional secretarial training from a recognized institution.
• Strong organizational, scheduling and prioritization skills.