Event Operations Associate (Remote)

About the role

Weird Co. is hiring a full-time, remote Event Operations Associate who supports the Event Director across domestic and international events. The role covers scheduling, documentation, project trackers, communications and administrative workflows, with minimal day-to-day supervision. It reports to the Event Director.

Key responsibilities

• Maintain event calendars, project trackers, task lists, deadlines and administrative records.
• Organize contracts, proposals, invoices, budgets, vendor documentation and shared event files.
• Schedule meetings, prepare agendas, capture notes and track action items.
• Follow up with internal teams, vendors, venues and partners on outstanding information and deliverables.
• Support invoice processing, purchase requests, expense records and routine budget documentation.
• Maintain event contact lists, staffing information, travel records and hotel documentation.
• Update event guidebooks, checklists, templates and operational trackers.
• Prepare routine correspondence, status summaries and administrative reports, and distribute approved event updates.
• Identify overdue tasks, missing documentation and discrepancies, and escalate them to the Event Director.

Required profile

• At least 2 years of professional administrative support, project coordination, event administration or comparable experience.
• Proven ability to manage multiple schedules, deadlines, projects and priorities independently.
• Strong professional writing, including email, meeting notes and follow-up communications.
• Independent follow-through on deliverables, attention to detail, organization and discretion with confidential information.
• Effective remote work with minimal daily supervision.
• Preferred: experience supporting an Event Director, event production team or operations department, familiarity with event budgets, vendors, staffing, travel and production schedules, and experience with several simultaneous events.

Required skills

• Google Workspace: Gmail, Calendar, Drive, Docs and Sheets.
• Excel / Sheets formulas, sorting, filtering and tracking workbooks.
• Project management tools such as Monday.com or Asana.
• Maintaining contracts, invoices, vendor documentation and business records.

Candidates apply by submitting a resume and cover letter through the company's website; unselected applicants may not receive a response.