Executive Assistant – German & English (Swiss Office)

About the role

We are seeking a proactive Executive Assistant fluent in German and English to support senior leadership at our Swiss office. The role involves high‑level administrative support in a fast‑paced, international environment, ensuring smooth daily operations and effective stakeholder communication.

Key responsibilities

• Manage and coordinate complex calendars, appointments, and meetings for senior leaders.
• Organise international travel, including itineraries, accommodation, transport, and visa arrangements.
• Serve as the central point for schedule updates, meeting coordination, and priority management with internal and external stakeholders.
• Prepare and maintain meeting documentation, correspondence, reports, presentations, and filing systems.
• Screen incoming calls, emails, and visitors while maintaining confidentiality.
• Conduct research, gather detailed information, and support follow‑up activities.
• Assist with special projects and ad‑hoc executive requests.

Required profile

• Fluency in German and English; French is a plus.
• Previous experience in executive assistance, administrative support, or project coordination.
• Commercial diploma (KV), Business Administration degree, or equivalent education preferred.
• Strong organisational skills, attention to detail, and ability to manage multiple priorities.
• Proactive, adaptable, and capable of working both independently and collaboratively in an international setting.

Required skills

• Microsoft Office
• Google Workspace
• Adobe tools