Executive Assistant

About the role

Medtronic is seeking an Executive Assistant to serve as the operational backbone for its site. Reporting to the Site Leader, you will provide high‑level administrative support, ensure smooth daily operations, and help create a positive experience for employees and visitors.

Key responsibilities

• Manage the Site Leader’s calendar, correspondence, travel, expenses, and approvals.
• Plan and coordinate Leadership Team meetings, Town Halls, off‑sites, and strategic sessions, handling agendas, logistics, catering, and follow‑up actions.
• Oversee daily site operations, including meeting rooms, visitor management, workplace logistics, and employee support.
• Coordinate visitor and candidate experiences, covering site access, parking, transportation, catering, and cleanroom procedures.
• Ensure compliance with company policies for expenses, travel, purchasing, events, and vendor management.
• Develop templates, guidelines, and standardized practices to improve site efficiency.
• Handle confidential information with discretion and support workplace health & safety as a certified first aider.
• Draft internal communications, facilitate cross‑departmental dialogue, and manage employee recognition initiatives.
• Serve as primary contact for internal and external stakeholders, manage inquiries, and create purchase orders.
• Organize internal events, workshops, team‑building activities, and site visits for guests and new hires.

Required profile

• CFC in Business Administration, Federal Certificate, or a Bachelor’s degree.
• 3–5 years of experience in an administrative or executive assistant role, preferably in an industrial or international environment.

Required skills

What we offer

• Opportunity to work for a global leader in medical technology.
• Dynamic, purpose‑driven environment focused on healthcare access and equity.
• Professional development and continuous improvement initiatives.