Executive Assistant – Legal & Safety/Risk Management

About the role

Alnylam is seeking an Executive Assistant to support senior legal and safety & risk management leaders in Europe and the United States. Based in Zug, Switzerland, the role provides end‑to‑end administrative assistance, ensuring smooth operations across multiple time zones.

Key responsibilities

• Provide comprehensive support to the SVP General Counsel, R&D & Commercial and the SVP Safety & Risk Management, acting as the primary point of contact for internal and external stakeholders.
• Prepare and format confidential correspondence, presentations, and reports.
• Manage complex calendars, schedule cross‑regional meetings, and proactively resolve conflicts.
• Coordinate travel arrangements, handle expense reporting in line with T&E policy, and submit working time entries.
• Oversee day‑to‑day administrative tasks such as printing, IT requests, and external guest visits.
• Review and approve direct reports’ SuccessFactors timesheets and expense reports.
• Introduce new legal vendors into the Brightflag Matter Management/eBilling system and support budget oversight.
• Manage documentation for SRM service providers and consultant contracts, collaborating with Finance on budget monitoring.
• Assist with contract processes, document execution (signatures, notarizations, archiving), and vendor management.
• Organise departmental meetings, team events, and training sessions, handling agendas, minutes, and catering.
• Participate in Executive Assistant group trainings and contribute to innovative administrative solutions.

Required profile

• Exceptional time‑management skills and ability to handle multiple priorities.
• High level of confidentiality and professionalism.
• Flexibility to work across multiple time zones (Europe and United States).
• Strong organizational and communication abilities.
• Experience supporting senior executives in a fast‑paced environment.

Required skills

• Brightflag Matter Management/eBilling system
• SuccessFactors worktimesheet
• Document management systems