Executive Assistant & Operations Manager

About the role

The Executive Assistant & Operations Manager supports the European General Manager in Zug, handling administrative leadership tasks and overseeing day‑to‑day operations of the European headquarters and regional offices. The role also coordinates regional events, meetings, and executive visits.

Key responsibilities

• Provide comprehensive administrative support to the European General Manager, including calendar management, travel coordination, document preparation, and expense handling.
• Oversee daily operations of office facilities across the region, managing maintenance, vendor relationships, health and safety compliance, supplies, and contract administration.
• Collaborate with IT on infrastructure projects, support team members with administrative tasks, and organize team meetings and events.
• Assist with onboarding new employees and maintain employee records, including time tracking and statutory requirements.

Required profile

• Proven experience as an Executive Assistant, Facilities/Operations Manager, or similar role.
• Excellent organizational, multitasking, and communication abilities with a high level of discretion.
• Ability to work independently and within a team in a fast‑paced, ambiguous environment.
• Fluency in English and German; additional European languages are a plus.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with Concur or similar expense management software.

What we offer

• Competitive base salary, bonus, and equity packages.
• Medical, dental, vision, life, disability, and travel insurance.
• 401(k) plan with company match, employee stock purchase plan.
• 15+ vacation days, paid holidays, sick time, parental leave, and tuition assistance.