Executive Assistant to Digital & Retail VPs

About the role

In this role as Executive Assistant, your mission is to empower and enable two of our senior leaders. The role reports to the Vice President Digital and the Vice President Retail, both supporting the Commercial function with global scope.

Key responsibilities

• Manage calendars, meetings, travel arrangements and expenses for the Vice Presidents to optimize their time.
• Support strategic off‑sites and events, handling location logistics, drafting agendas and preparing content.
• Shape and enable key cultural moments, including departmental town halls and contributions to global company events.
• Assist omnichannel initiatives across Digital and Retail by shaping agendas and preparing relevant content.
• Coordinate cross‑functional projects, document meeting protocols and proactively drive follow‑ups to ensure accountability.
• Continuously optimize workflows for the Digital & Retail leadership team to improve collaboration and efficiency.
• Provide support on internal and external tax payroll and tax alignment due to the complexity of the leaders' responsibilities.

Required profile

• 4+ years of experience in a high‑performance environment, ideally as an Executive Assistant supporting C‑level or senior leadership.
• Proven ability to handle highly confidential information with the utmost discretion.
• Independent thinker who anticipates needs and makes decisive, well‑reasoned judgments under pressure.
• Strong “can‑do” spirit and growth mindset, tackling challenges with creativity and resilience.
• Exceptional communication and interpersonal skills, building trusted relationships across all organizational levels.
• Highly proficient with modern digital tools and systems to work efficiently.
• Fluent in English; professional proficiency in German is a strong advantage.