Executive Assistant to Head of Group Communications

About the role

Julius Baer is seeking a highly organized Executive Assistant to support the Head of Group Communications. You will act as the first point of contact for internal and external stakeholders, ensuring smooth communication and efficient administrative operations.

Key responsibilities

• Provide high‑level administrative support, managing complex calendars, travel arrangements, and expense reports.
• Draft, proofread, and present documents, presentations, briefings, and reports in German and English.
• Organise internal and external meetings, hybrid events, conferences, and workshops, handling all logistical aspects.
• Prepare meeting materials, conduct research, and create briefings as needed.
• Handle ad‑hoc tasks, including small project coordination and HR‑related administrative support.

Required profile

• Discreet, trustworthy, and committed to confidentiality.
• Team‑oriented, solution‑focused with strong problem‑solving abilities.
• Excellent written and verbal communication skills in English and German.
• Strong time‑management, multitasking, and prioritisation skills.
• Highly organised, proactive, and able to work under pressure with minimal supervision.

Required skills

• Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.

What we offer

• Opportunity to work in an international, dynamic team on diverse topics.
• Potential for growth within a leading Swiss private banking group.