Executive Office Assistant (m/f/d)

About the role

The Swiss Automotive Group (SAG), one of Europe's largest auto parts suppliers, is looking for an Executive Office Assistant in Rotkreuz. The role supports the Group CFO and Group CIO with proactive, high-quality assistance and reliable day-to-day coordination of their offices. It is fully office-based and requires physical presence, as it acts as an on-site coordination point for executives, employees, visitors and service providers.

Key responsibilities

• Manage complex calendars, meetings, appointments and travel, protect focused working time and track key deadlines and recurring governance meetings.
• Handle executive inboxes, draft and format correspondence, reports, briefing documents and presentations, and act as a trusted point of contact for stakeholders while keeping sensitive information confidential.
• Own the daily operation of the Group headquarters office area: coordinate visitors, meeting rooms, access, refreshments and logistics, and manage supplies, consumables and equipment.
• Coordinate with reception, facility management, IT support and cleaning, organise internal events and workshops, and maintain contact lists and office procedures.
• Prepare agendas, briefing packs, minutes and action lists, arrange business travel and support travel expenses, and maintain structured filing of executive records.

Required profile

• Commercial education, business administration qualification or comparable professional training.
• Experience as an Executive Assistant, Management Assistant and/or Office Manager, ideally supporting senior executives in an international environment.
• Proven experience with complex calendars, meetings, travel and confidential executive correspondence, and hands-on office management.
• Fluency in English; German is a plus.

Required skills

• Advanced Microsoft 365, especially Outlook, Teams, Word, PowerPoint and Excel.
• Calendar, inbox and office management, meeting, travel and event organisation, and business correspondence.

What we offer

• A family-owned company with over 90 years of experience.
• Autonomy to shape your role, an international work environment and flexible working hours.
• Guaranteed annual learning budget, access to modern tools, a company pension fund and free parking spaces.