Facilities Coordinator and Receptionist

About the role

Chiquita Brands International, a global banana and fresh fruit company, is looking for a Facilities Coordinator and Receptionist. The role covers reception services, day-to-day office operations and employee business travel arrangements, combining them into one position so that the office runs smoothly and efficiently.

Key responsibilities

• Welcome visitors and manage incoming telephone calls and enquiries.
• Receive, distribute and coordinate incoming and outgoing mail, parcels and courier shipments.
• Keep the reception area and office clean, tidy and professional.
• Monitor and replenish office supplies, place orders and make sure deliveries are received and handled promptly.
• Arrange employee business travel (flights, hotels, car rentals) in line with company policy and approval procedures, and handle bookings, changes and cancellations.
• Support the upkeep of office premises, equipment and facilities, liaising with external service providers and contractors on maintenance and repairs.
• Perform routine facility maintenance tasks and help move equipment, furniture and supplies.
• Assist with meeting and event logistics, and respond to employee requests about facilities and office services.
• Maintain relevant records and look after the company vehicle (service, fueling, cleaning).
• Run errands.

Required profile

• Previous experience in reception, office administration, general services or a similar operational role.
• Experience in business travel coordination is an advantage.
• Professional attitude and appearance.
• Fluent in French and English; additional languages are an advantage.
• Valid driving licence.

Required skills

• Proficiency in Microsoft Office, including Outlook, Word, Excel and Teams.
• Excellent organisational, prioritisation and problem-solving skills.
• Strong customer service mindset and communication skills.
• Ability to work independently, manage competing priorities and adapt to change.

What we offer

• Competitive compensation and benefits package.
• A dynamic, international environment within the food supply chain.
• A collaborative team culture focused on quality, sustainability and growth.
• Exposure to global markets and international trade processes.