German-Speaking Executive Assistant

About the role

Brookfield's Private Wealth team in Zurich is looking for a highly proactive Executive Assistant with excellent organisational skills and proven experience in a fast-moving, growing professional services business. The role suits someone fluent in German and English who can balance competing priorities and work flexibly.

Key responsibilities

• Proactively manage complex diaries across multiple global time zones, optimising executives' time
• Coordinate internal and external meetings, including logistics, rooms, hospitality and supporting materials
• Manage international travel, including itineraries, accommodation, ground transport and visas
• Prepare and reconcile executive expenses, process invoices and keep records
• Oversee the day-to-day running of the Zurich office and act as a key contact for employees and visitors
• Liaise with Facilities, IT, Finance, building management and external vendors
• Coordinate onboarding for new joiners, including technology, access, desk set-up and inductions
• Support team meetings, off-sites, conferences and events, and build relationships across the business and global offices

Required profile

• At least 5 years of experience in a similar industry
• Fluent German and English; French is a plus
• Excellent organisation and communication skills
• Proactive, decisive, resourceful, flexible and adaptable, able to work independently and in a team

Required skills

• Proficiency in Microsoft Outlook, Word and PowerPoint
• Concur is desirable but not essential