Meetings Services Assistant (Temporary)

About the role

This is a temporary, project-funded position in the Intergovernmental Outreach and Support Service (IOSS) of UNCTAD, based in Geneva. It is a full-time role reporting to the Chief, Conference Servicing and Logistics, and covers the setting and reporting of committee and conference programmes. The assignment lasts one month, starting as soon as possible, and is open to external candidates.

Key responsibilities

• Produce daily and weekly programme schedules for assigned committees and meetings, and inform offices of changes.
• Prepare and organise official documentation in the six official languages for the conference room, and distribute procedural notes to chairpersons.
• Maintain a database of meetings, upload content to the UNCTAD website and the Delegate's Portal, and help prepare agenda items, participant lists and daily materials.
• Keep records of speakers and attendance, and assist with voting and election processes, including ballot distribution and tabulation.
• Ensure reports meet UN document standards and coordinate with the documents control office.
• Prepare seating floor plans, draft routine correspondence, and arrange video and teleconferences at headquarters.
• Answer queries from delegations and the Secretariat, replace senior staff on room reservations and programme distribution, and train temporary assistants and junior staff.
• Assist with data collection, analysis and presentation, and perform other duties as required.

Required profile

• High school diploma or equivalent.
• Five years of experience in conference support, meeting services, document processing or related administrative functions; four years in the UN or a similar international organisation is desirable.
• Experience supporting intergovernmental bodies and managing event logistics with tools such as g-Doc, e-Meets or InDesign is desirable.
• English at UN Level III reading, writing and listening, and speaking at Level II; French, Arabic, Chinese, Spanish or Russian at Level I is desirable.