Office Administrative Assistant

About the role

We are looking for an experienced Office Administrative Assistant to ensure the smooth operation of our Nyon office. You will work closely with the General Management team, providing comprehensive administrative support and acting as the first point of contact for visitors and callers.

Key responsibilities

• Handle general reception duties, answer phones, and welcome guests.
• Support the General Management team with internal meetings, conferences, and diary management.
• Process local invoices, company bills, and coordinate payment submissions.
• Organise daily office activities, including lunch catering for staff and visitors.
• Manage inventory, order office supplies, and maintain equipment such as printers, coffee machines, and laptops in coordination with IT.
• Oversee office mail and coordinate travel arrangements, including flights, accommodation, and car rentals.
• Assist new senior management hires with car leasing, temporary accommodation, and initial logistics.

Required profile

• Fluent in French and English.
• Strong organisational and multitasking abilities.
• Eligibility for Swiss residence or work permit (Swiss/EU nationality).

Required skills