Office Manager & KYC Coordinator

About the role

XTS Commodities is looking for a proactive Office Manager & KYC Coordinator to act as the operational backbone of its Geneva office. The role sits at the intersection of daily operations, client onboarding, compliance and executive-level reporting, working closely with leadership and cross-functional teams.

Key responsibilities

• Track the execution of strategic initiatives, ensuring milestones and deadlines are met.
• Support client onboarding, including preparation and tracking of KYC compliance documentation.
• Develop presentations, reports and materials for internal and external stakeholders.
• Coordinate general office operations, including vendors, supplies and facilities.
• Ensure accuracy, consistency and completeness of documentation across compliance processes.
• Provide timely follow-up on key business actions and outstanding items across departments.
• Act as a central point of communication across departments, supporting daily and strategic goals.

Required profile

• Prior experience in office management, executive support or operations, ideally in financial services or trading.
• Familiarity with KYC and client onboarding is an advantage.
• Fluency in English required; French is a strong asset given the Geneva location.
• A proactive, solutions-oriented mindset, able to work independently and collaboratively.

Required skills

• Proficiency in presentations and reports (PowerPoint, Word, Excel).
• Strong organisational skills and attention to detail, especially in compliance and documentation.
• Effective communication across all levels and departments.