Office Support Agent – Local Agent Group IV

About the role

The European Union Delegation in Geneva is seeking an Office Support Agent (Local Agent Group IV) to provide comprehensive administrative, logistical and secretariat support to the Head of Delegation and the team. This fixed‑term position runs for two years with a possible renewal, and the role is essential for the smooth operation of the Delegation’s daily activities.

Key responsibilities

• Manage incoming and outgoing correspondence, file and archive documents using the ARES and HIVE document management systems.
• Register invoices, prepare budget commitments for the Press & Information budget and representational costs.
• Prepare meeting files, draft correspondence for signature and ensure correct formatting.
• Coordinate and set up meetings, conferences and high‑level visits, liaising with external partners and providing on‑site technical and audio‑visual support.
• Maintain supplier and contractor lists, handle invitations and mailing lists, and assist with website updates.
• Support planning of staff leave and absences.

Required profile

• Strong organisational abilities and attention to detail.
• Experience in administrative or secretariat functions, preferably in an international or diplomatic environment.
• Ability to work under the supervision of the Head of Delegation and adapt to changing needs.
• Good written and spoken English; knowledge of French is an advantage.

Required skills

• Proficiency with the ARES document management system.
• Proficiency with the HIVE document management system.
• Experience using a financial management system for invoice processing.

What we offer

• Fixed‑term contract of two years with a three‑month probationary period.
• Competitive salary starting from 5,655 CHF per month.
• Opportunity to work in a multicultural diplomatic mission.
• Professional development within the European Union’s international network.