Operations Associate (CAFI Fund Secretariat)

About the role

The Operations Associate supports the operations of the CAFI Fund Secretariat, which administers the Central African Forest Initiative (CAFI) Trust Fund. The role reports to the Management Specialist in Geneva and covers administrative, procurement, travel, financial and data tasks. The vacancy is open to internal and external applicants.

Key responsibilities

• Provide day-to-day administrative support, maintain records, files, databases and documentation, monitor office supplies and help organize meetings, workshops, conferences and events
• Assist in procurement (Geneva only), prepare e-requisitions, track orders and liaise with vendors; act as focal point for inventories and support asset verification
• Arrange official travel, prepare travel authorizations, monitor travel expenditures and assist with travel claims
• Process payments, invoices and reimbursement requests, verify supporting documents and help monitor budgets and prepare related reports
• Support contract management, including validity dates, payment requests and documentation
• Compile operational statistics, maintain databases, generate routine reports and ensure data accuracy and confidentiality
• Help implement operational risk management and internal controls, and organize training for operations and project staff

Required profile

• Minimum of 7 years of relevant work experience (high school diploma) or 4 years (university degree) delivering operational services at multinational level
• Four years of experience across administrative and operational areas such as human resources, finance, procurement and office administration
• Experience delivering operational support in the United Nations system and coordinating travel requests and logistics
• Fluency in English and French
• University degree considered an advantage; CIPS level 3 is highly desirable and obtainable within one year of recruitment

Required skills

• Working expertise of ERP systems and related platforms is desirable
• Experience in result-based management reporting is an asset