Part‑time Management Assistant to VP, Corporate Communications & Public Affairs

About the role

We are seeking a part‑time (60%) Management Assistant to support the Vice‑President of Corporate Communications & Public Affairs at our Zurich Head Office. The role is part of the Zurich Assistant Network, fostering best‑practice sharing and professional development across senior leadership support functions.

Key responsibilities

• Proactively manage the VP’s agenda, schedule meetings across global time zones, prepare agendas and ensure follow‑up.
• Arrange complex international travel, including flights, hotels, transport, visas and related logistics.
• Prioritise competing demands, resolve issues and maintain reliable follow‑through.
• Create, format and maintain PowerPoint, Word and Excel documents.
• Handle vendor set‑up, purchase order creation, invoice approval and expense reporting.
• Coordinate onboarding of new team members, including agenda and training schedules.
• Build professional relationships with internal and external stakeholders and act as first point of contact.
• Support event organisation such as team activities, dinners and special presentations.
• Assist with the preparation of the annual general meeting of shareholders.

Required profile

• Minimum 5 years experience as a Management or Executive Assistant in an international environment.
• Relevant vocational or university training in business, economics or related fields.
• Fluent English; German language skills are a strong plus.
• Strong organisational, multitasking and problem‑solving abilities.
• Excellent communication and stakeholder‑management skills.

Required skills

• Microsoft Office suite (PowerPoint, Word, Excel).
• SuccessFactors.
• SAP.
• Concur.
• ServiceNow.