Payroll & Administration Specialist

About the role

We are looking for a detail‑oriented Payroll & Administration Specialist to own end‑to‑end payroll, employee administration, and expense management processes in a fast‑paced, technology‑driven environment. The role combines rigorous administrative work with continuous process improvement and stakeholder interaction.

Key responsibilities

• Coordinate monthly payroll with external providers, ensuring accuracy, compliance and timely execution.
• Manage employee lifecycle administration: onboarding, contracts, benefits, and off‑boarding.
• Oversee travel and expense reimbursement, validating claims and resolving discrepancies.
• Support corporate credit‑card program administration and travel‑related expense reconciliation.
• Coordinate social insurance, pension fund, and benefits administration with external partners.
• Maintain confidential employee records and HR documentation.
• Identify and implement automation, AI‑enabled solutions and process optimisations.
• Serve as primary contact for payroll, benefits, expenses and administrative queries.
• Contribute to finance, HR and operations projects, system implementations and continuous‑improvement initiatives.

Required profile

• Degree in Payroll Administration, HR, Finance, Business Administration or related field.
• 5+ years of experience in payroll, employee administration or HR operations within an international setting.
• Strong knowledge of Swiss payroll, social security regulations and employee administration.
• Proven ability to work independently, manage multiple priorities and maintain high accuracy.
• Excellent interpersonal and communication skills.

Required skills

• Microsoft Office applications
• Cloud‑based HR information systems
• Payroll provider platforms
• Expense management platforms