Personal Assistant – Multi Family Office (Full‑time)

About the role

We are seeking a highly motivated Personal Assistant to support senior management at a FINMA‑licensed multi‑family office in Zurich. The role combines administrative excellence with direct interaction with ultra‑high‑net‑worth clients, ensuring smooth daily operations and contributing to the firm’s overall success.

Key responsibilities

• Maintain and organise the senior team’s meeting schedule, prepare agendas, documents and presentations, take minutes and follow up on actions.
• Support onsite client meetings by preparing rooms, welcoming guests, arranging catering and handling logistics.
• Manage mailboxes, keep the business contact database up to date, and handle general office administration including supplies.
• Coordinate business travel – flights, hotels, transfers, visas and detailed itineraries.
• Plan and support events, workshops, off‑site meetings and client functions.
• Assist with project‑related tasks and ad‑hoc business initiatives.

Required profile

• Commercial apprenticeship with 2‑5 years of relevant experience in a similar administrative role.
• Fluent in English and German.
• Previous experience in financial services (asset management, banking, wealth management, or insurance) is preferred.
• Strong organisational abilities, proactive attitude and the confidence to work independently.
• Valid Swiss work permit.

Required skills

• Microsoft Teams
• PowerPoint
• Excel
• Word
• Outlook

What we offer

• Close partnership with senior management in a collaborative, entrepreneurial environment.
• Opportunity to take ownership of responsibilities and influence business efficiency.
• Professional development in a supportive, growth‑focused setting.