Programme Management Assistant (Temporary)

About the role

This temporary full-time position is based in the Office of the Director of the Division on Technology and Logistics of UNCTAD in Geneva. The Programme Management Assistant reports to the Director and provides administrative, coordination and reporting support for the Division's major programme and project initiatives.

Key responsibilities

• Assist the Director in coordinating planning and implementation of programme and project initiatives, and manage priorities and workflow.
• Research, compile, analyse and present information on programmes and projects, and monitor the status of proposals.
• Handle front-office tasks: organize meetings, visits and calls, monitor the calendar, prepare briefing files and arrange travel.
• Support preparation of budget proposals, interpret budget guidelines, coordinate submissions and prepare reports.
• Monitor and evaluate programmes and projects, track data, carry out status reviews, revise budget estimates and initiate financial authorizations.
• Collaborate with programme/project managers on performance reporting and on interpreting the Programme Budget and planning instruments.
• Draft programme summaries, coordinate review and clearance, and help publish reports in multiple languages.
• Act as a communications link between the Director and senior officials, including protocol support at high-level meetings.
• Prepare and maintain files and databases, draft correspondence and train new or junior staff.

Required profile

• High school diploma or equivalent.
• Minimum of seven years of progressive experience in programme or project administration, technical cooperation or a related area; five years for candidates with a first-level university degree or higher.
• Experience supporting a senior official in administrative servicing of conferences or high-level meetings, including scheduling and travel arrangements in an international organization.
• Five years of experience within the UN System or an international organization is desirable.
• English is required; French or Arabic, Chinese, Russian or Spanish is desirable.

Required skills

• Knowledge of internal policies, procedures and processes related to programme/project administration, implementation, evaluation, technical cooperation, programming and budgeting.
• Ability to handle confidential information and to work with high-level representatives.
• Desirable: experience with Enterprise Resource Planning (ERP) software and experience supporting technical cooperation projects.