Secretary to the Board of Directors

About the role

Swissquote is seeking a highly organised professional to act as the Secretary to the Board of Directors. The role ensures the Board and its Committees operate efficiently, comply with regulatory requirements, and receive timely, accurate information from executive management and other stakeholders.

Key responsibilities

• Plan, coordinate and prepare for Board of Directors and Committee meetings, ensuring high‑quality documentation and smooth execution.
• Draft precise meeting minutes and monitor follow‑up actions on Board decisions.
• Maintain and update governance documents such as articles of association and internal regulations.
• Oversee regulatory filings and liaise with supervisory authorities, particularly FINMA.
• Organise the Annual General Meeting of Shareholders and manage related logistics.
• Serve as the primary interface with regulators, handling official correspondence and briefing the Board on relevant developments.
• Coordinate Board effectiveness initiatives, including annual evaluations and targeted training sessions.
• Manage administrative processes related to Board composition, appointments and commercial register updates.

Required profile

• Law degree (preferred) or degree in economics.
• Extensive experience in corporate governance within a banking or regulated financial services environment.
• Proven track record in board support, minute‑taking and corporate secretarial duties.
• High level of integrity, discretion and professional ethics.
• Strong sense of responsibility, reliability and commitment.
• Proactive, well‑organised and able to work both independently and collaboratively.
• Fluency in English and French; very good command of German.

Required skills

• Expertise in corporate governance and regulatory compliance.
• Advanced minute‑taking and documentation skills.
• Excellent communication and stakeholder management abilities.