Assistant Officer - Payment & Administration

About the role

responsAbility, a Swiss impact asset manager with deep expertise in private markets investing across emerging markets, is looking for an Assistant Officer to join its global Payments & Administration team. You will support investment operations by executing payments, FX, hedging, collateral and settlement activities accurately and on time. The role suits a reliable, detail-oriented person who enjoys working with numbers and time-sensitive processes.

Key responsibilities

• Manage end-to-end FX and hedge operations, including trade booking, confirmation, payment and receipt settlement, reconciliation and query management.
• Manage daily collateral operations, including margin-call validation, settlement, reconciliation and discrepancy resolution.
• Settle and reconcile private debt investments and handle end-to-end invoice communication and notification.
• Monitor overdue private debt investments and coordinate timely follow-up with stakeholders.
• Prepare balance confirmations and supporting information for audits of investment companies' portfolios.
• Investigate and resolve payment, settlement, reconciliation and confirmation discrepancies.
• Build relationships with internal teams, banks, custodians, brokers, counterparties, auditors and other service providers.
• Contribute to process improvements by applying AI and automation tools to improve efficiency, controls and ways of working.

Required profile

• Degree in Finance, Economics, Business Administration, Accounting or a related field.
• At least 1-2 years of relevant experience in banking, financial services, fund operations, treasury, payments, settlements or a comparable area.
• Basic knowledge of payments, reconciliations, FX, collateral management or private debt operations is an advantage.
• Business proficiency in English; strong numerical, analytical and problem-solving skills.
• Accurate, reliable and well-organized, able to manage multiple priorities under time pressure, especially around payment deadlines and currency cut-off times.
• Strong communication and stakeholder-management skills, able to work independently and collaborate across locations.
• Interest in impact investing and a basic understanding of AI and automation tools.

Required skills

• Proficiency in Microsoft Office, particularly Excel.
• Basic understanding of AI and automation tools.