Chief of Staff

About the role

ActAI builds proactive applications for non-AI-native users, aiming to bring intelligence to conversations, errands, organisation and workflows with minimal prompting. As Chief of Staff you will build and run the operational infrastructure behind the company, including setting up new offices and entities, implementing payroll and local operations, managing vendors and supporting recruiting, so the company can scale efficiently. The role covers operational execution across markets.

Key responsibilities

• Lead business operations across multiple countries
• Manage and develop a team of Business Operations Partners
• Oversee office setup, entity incorporation and market launches
• Oversee payroll implementation and local operational requirements
• Manage external vendors and service providers
• Support recruiting operations, recruiter onboarding and hiring
• Plan and execute company events, offsites and operational logistics
• Track key initiatives and ensure actions are completed on time
• Improve processes to increase speed and reliability

Required profile

• Experience in business operations, strategic operations, founder's office or similar roles
• Experience managing projects involving multiple stakeholders
• Strong organisational skills and attention to detail
• Ability to manage multiple priorities and follow through on commitments
• Comfortable working across recruiting, finance, legal and administrative functions
• Able to identify problems, make decisions and drive execution independently
• High ownership and willingness to take responsibility for outcomes