Executive Assistant, AI Office

About the role

Novartis is looking for an Executive Assistant to the International AI Office Head in Basel, Switzerland. The role sits at the heart of global initiatives, supporting strategic leadership across international teams and enabling high-impact decision-making. It is a hybrid position; relocation support is not offered, so only apply if you can access the role.

Key responsibilities

• Provide executive-level administrative support to the International AI Head and team
• Coordinate complex scheduling across global time zones for meetings and trainings
• Organize logistics for international business travel and submit expense reports
• Manage on-site, off-site and virtual meetings with precision and discretion
• Lead administrative projects with defined scope, timelines and deliverables
• Streamline and optimize administrative processes for improved team efficiency
• Act as liaison for departmental guidelines and services across internal teams
• Maintain confidentiality while handling sensitive information and communications
• Support cross-functional collaboration and contribute to special initiatives

Required profile

• Bachelor's degree or equivalent professional experience
• Proven ability to manage multiple priorities efficiently and professionally
• Demonstrated discretion with confidential information
• Ability to work independently with minimal supervision and a high tolerance for deadlines
• Desirable: experience supporting senior leadership in a global, matrixed organization and managing cross-cultural interactions

Required skills

• Advanced proficiency in MS Word, Excel and PowerPoint
• Scheduling, time management and workplace organization
• Excellent verbal and written communication across diverse audiences

What we offer

• Base salary range of CHF 65,870 to 122,330 per year, set according to skills, competencies and experience
• Possible performance-based bonus and long-term equity awards, further details during the application process
• Flexible and hybrid working options where possible
• Minimum 14 weeks of paid parental leave
• Insurance plans, retirement plans, wellbeing resources and global recognition programs