Facilities Coordinator

About the role

The Facilities Coordinator is responsible for ensuring that our buildings, equipment, and grounds are well‑maintained, safe, and compliant with all regulations. You will act as the primary point of contact for facilities‑related matters and support a productive working environment for all staff.

Key responsibilities

• Manage day‑to‑day facilities operations, including scheduling, task prioritisation and resource allocation.
• Coordinate with external vendors and contractors for repairs, installations and specialised maintenance.
• Maintain accurate records of maintenance activities, equipment inventory and service contracts.
• Serve as first point of contact for video‑conference technical issues.
• Oversee office security systems, CCTV, access cards and ensure alignment with global security policies.
• Plan and execute office moves, reconfigurations and provide support for visitors, hot‑desk setups and IT facilities.
• Conduct regular health and safety inspections, support policy implementation and ensure fire‑attendant and first‑aider training.
• Develop and test business continuity plans, evaluating team requirements for emergencies.
• Maintain facilities information on the intranet and provide general administrative support as needed.

Required profile

• Minimum 2 years of proven experience in facilities management or a related field.
• University degree.
• Proficient in Microsoft Office, especially Word and Excel.
• Highly organised with the ability to prioritise multiple tasks in a fast‑paced environment.
• Clear communicator capable of building effective relationships at all organisational levels.
• Analytical and detail‑oriented, able to assess situations quickly.

Required skills

• Microsoft Word
• Microsoft Excel