Frontdesk Manager (m/f/d)

About the role

As the Frontdesk Manager at Bruker in Füllinsdorf, you will be the first point of contact for visitors, customers, and suppliers. You will ensure a professional and safe reception experience while supporting the smooth operation of office administration and IT asset management.

Key responsibilities

• Manage reception, visitor registration, safety briefings and access‑control badge issuance.
• Handle the switchboard, general inquiries and initial screening of external individuals against sanctions lists using an internal SAP tool.
• Oversee office infrastructure, including fleet vehicle keys, driver’s licence verification and office supply inventory.
• Process incoming and outgoing mail, draft internal news, coordinate courier services and manage lost‑and‑found items.
• Prepare for audits by digitally archiving training records and handling infrastructure trouble tickets via the CAFM system.
• Schedule appointments, organize events, internal gatherings and travel arrangements, including catering and lunch coordination.
• Administer company email addresses and forward messages to relevant stakeholders.
• Manage IT lease terms, coordinate timely equipment returns and oversee the issuance, return and logistics of laptops and smartphones, ensuring devices are reset to factory settings.

Required profile

• Strong organisational and communication skills with a customer‑focused attitude.
• Experience in front‑office or reception management, preferably in an international or scientific environment.
• Ability to work autonomously, handle multiple tasks and maintain confidentiality.

Required skills

• SAP (for sanctions‑list screening).
• CAFM system (for infrastructure ticket handling).