Office Assistant

About the role

As an Office Assistant at Arxada, you will play a key part in keeping daily office operations running smoothly. You will support teams by handling administrative tasks, ensuring a welcoming environment, and contributing to the company’s growth through professionalism and attention to detail.

Key responsibilities

• Provide general administrative and clerical support for day‑to‑day office operations.
• Answer and coordinate phone calls, emails, and other correspondence.
• Greet visitors and manage meeting‑room bookings and schedules.
• Prepare, format, and distribute documents, presentations, and reports.
• Manage office supplies and liaise with vendors and service providers.
• Support calendar management, scheduling, and basic travel arrangements.
• Maintain accurate records while ensuring confidentiality of sensitive information.
• Assist management teams with ad‑hoc administrative tasks and office coordination.

Required profile

• Completed commercial or administrative education, or equivalent practical experience.
• Previous experience in an administrative or office support role is an advantage.
• Strong organizational, time‑management, and prioritization skills.
• High attention to detail, reliability, and sense of ownership.
• Good written and verbal communication skills in German and English.
• Ability to work independently while contributing effectively in a team environment.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

What we offer

• Opportunity to work closely with colleagues and leaders in a global, innovative company.
• Support for professional growth and a collaborative office environment.