Office Management Trainee

About the role

Join Publicis Groupe Lausanne as an Office Management Trainee and support the smooth operation of a dynamic, multicultural agency environment. This 6‑month, full‑time position starts on September 1st and offers hands‑on experience in office administration, event coordination, and cross‑functional support.

Key responsibilities

• Coordinate daily office operations and act as the main point of contact for all agency employees.
• Manage meeting room bookings, prepare rooms for use, and prevent scheduling conflicts.
• Support planning and execution of conferences, business lunches, internal meetings, and company events.
• Monitor office supplies inventory, place orders, and maintain documentation.
• Liaise with Finance to review, validate, and process invoices related to office expenses.
• Handle the Group Travel Tool for travel bookings, invoice reconciliation, and follow‑up.
• Serve as internal IT liaison, coordinating with IT managers to resolve technical issues.
• Manage front‑desk duties, including calls, emails, mail, and client reception.
• Oversee external service providers, building maintenance, cleaning teams, and office equipment.
• Inspect and supervise office furniture, layout, and upgrades.

Required profile

Required skills