Operations & Administration Specialist (Part-Time)

About the role

Half Moon Bay Trading GmbH, the Swiss entity of a small international proprietary trading group specialising in cryptocurrency market making, is looking for a part-time Operations & Administration Specialist in Zurich. The role is unusually broad for a part-time position: you own the company's administration end to end and act as the day-to-day link between the principals, the banks and the external advisers.

Key responsibilities

• Administration and corporate housekeeping: correspondence, records and filing, insurance, vendors and office matters, and preparing documents for signatures, filings and requests from banks and advisers so the company stays tidy and audit-ready.
• Banking and payments: preparing payments on bank and exchange accounts, monthly statements and reconciliations for external accountants, and supporting VAT filings.
• Compliance and legal coordination: working with external counsel and the fiduciary on regulatory and compliance matters, handling KYC and AML documentation requests (certified copies, apostilles, notarisation), and running exchange onboarding end to end.
• Corporate filings and authorities: commercial register filings, document execution and signatures, and correspondence with Swiss authorities.
• Use of AI tools (Claude, ChatGPT or similar) to draft, analyse and automate, building simple workflows that remove repetitive work.

Required profile

• Commercial, administrative or business education (Swiss KV, a degree or equivalent) or relevant experience such as in a fiduciary, law firm, bank, family office or small company.
• Fluent English, written and spoken; German and Chinese are an advantage.
• Daily, confident use of AI tools for drafting, analysis and simple automations.
• Precise, reliable and discreet, comfortable handling confidential financial information and payment instructions.
• Self-directed and organised, able to plan a three-day schedule and communicate needs.
• Valid Swiss work permit (B or C) or Swiss, EU or EFTA citizenship, already resident in Switzerland.

Required skills

• Basic Python (data cleanup, simple scripts) is a plus.

What we offer

• Permanent role with real ownership and direct access to the principals.
• Stable 60% workload at least, with flexible hours within the chosen days; the role starts on-site in Zurich, with home-office days possible once workflows are known.
• Option to increase the workload later if both sides want it.
• Four weeks of holiday pro rata and a yearly discretionary bonus.