Programme Management Assistant – Trust Fund (TJO)

About the role

The Programme Management Assistant provides essential secretarial, administrative and logistical support to the Least Developed Countries (LDCs) and Small Island Developing States (SIDS) Trust Fund within the Human Rights Council Branch of the Office of the High Commissioner for Human Rights in Geneva.

Key responsibilities

• Deliver secretarial, administrative and logistics assistance for Trust Fund activities, including travel requests and meeting organization.
• Coordinate virtual and in‑person meetings, accompany beneficiary delegates, and manage briefing arrangements.
• Maintain and update the Trust Fund’s webpages in English and French.
• Support programme and project planning, monitor proposal status, and ensure receipt of required documentation.
• Review project documents and budgets for completeness, compliance and consistency before approval.
• Verify budget revisions, confirm fund availability and record entries in the computerized budget system.
• Act as the focal point for administrative coordination of project implementation, liaising with various units for recruitment, travel, training, payments, procurement and disbursements.
• Compile data, draft status reports, identify delivery shortfalls or budget overruns, and communicate findings to management.
• Prepare correspondence, periodic reports, briefing notes, statistical summaries and accounting spreadsheets.

Required profile

• Strong administrative and organisational abilities with experience in supporting complex programmes or projects.
• Familiarity with budgeting, financial monitoring and UN procurement or travel procedures.
• Excellent written and spoken English; proficiency in French is required.
• Ability to work collaboratively with diverse stakeholders and adapt to a multicultural UN environment.

Required skills