Administration Assistant

About the role

Destinus, a Swiss company developing unmanned aerial vehicles (UAVs) for defence, is looking for an Administration Assistant for its Payerne site. The role keeps the offices and production facilities running smoothly, so that teams can focus on their work. It is a hands-on position for someone who enjoys variety, takes initiative and cares about the small details.

Key responsibilities

• Manage office inventory of snacks, fruits, beverages, office supplies and company merchandise
• Keep ground and upper-floor kitchens clean and ready for daily use
• Prepare, organise and maintain meeting rooms, including setups for external visitors and special meetings
• Keep common areas and corridors clear and well maintained, coordinating repairs with external service providers such as Equans
• Handle postal collections and drop-offs, including pickup notifications, outgoing letters and parcels
• Update, manage and track office desk availability
• Maintain the staff refrigerator and recycling processes (bottles and aluminium)
• Manage the stock of marketing materials and welcome visitors
• Help assemble and set up office furniture when needed and support the Office Management team with ad hoc administrative and operational tasks

Required profile

• Full-time position, Monday to Friday; Monday to Thursday preferred start time of 7.30 AM, Friday flexible around 8.00 AM
• Physical check of the secondary office 2 to 3 times per week
• Fluent English and French, written and spoken; knowledge of German, Italian or Spanish is a strong plus
• Previous experience in an administrative or office support role is a plus, but not essential; internal training is provided

Required skills

• Strong organisational and time-management skills
• Ability to work independently and prioritise tasks
• Detail-oriented, service-oriented and good communication skills
• Basic knowledge of MS Office or Google Workspace