Administrative Assistant (Part‑time)

About the role

The World Heart Federation is seeking a part‑time Administrative Assistant to ensure smooth daily operations and provide essential support to senior leadership and the Board of Directors. This role is ideal for someone who enjoys organizing, supporting colleagues, and contributing to a global health mission.

Key responsibilities

• Provide general administrative support across the organization.
• Assist the CEO and Board with meeting scheduling, agenda preparation, documentation distribution, and logistics.
• Coordinate calendars, travel itineraries, accommodation, visas and related arrangements for staff, Board members and guests.
• Prepare correspondence, presentations and other documents as required.
• Support internal meetings, workshops and international events.
• Maintain office administration, liaise with suppliers and service providers (e.g., cleaning, telecom, maintenance).
• Assist with finance and HR processes such as invoice processing, expense reporting, purchase orders and credit‑card reconciliation.
• Support projects and teams with various administrative tasks.

Required profile

• 3‑5 years of prior experience in an administrative or office support role.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work autonomously.
• Excellent written and verbal communication skills in English.

Required skills

What we offer

• Opportunity to work for an internationally recognised non‑profit focused on cardiovascular health.
• Collaborative and mission‑driven work environment.
• Flexible part‑time schedule (50% workload, Monday‑Friday mornings).