Administrative Assistant – Research Laboratory

About the role

The Wind Engineering and Renewable Energy Laboratory (WIRE) at EPFL, which carries out internationally recognised research on atmospheric flows, turbulence and wind energy systems, is looking for an experienced and proactive Administrative Assistant (30-40% time) to support the laboratory's daily operations and its research activities in atmospheric science, wind engineering and renewable energy.

Key responsibilities

• Manage laboratory budgets, research grants and third-party funds, including expense monitoring, purchases and financial forecasting.
• Prepare and oversee financial administration such as salaries, invoices, reimbursements and credit card expenses.
• Coordinate HR-related activities such as onboarding, departures, employment contracts and absence tracking.
• Organise travel, accommodation and logistics for visitors, collaborators and invited researchers.
• Provide general administrative and operational support to the laboratory and its members.

Required profile

• Full proficiency in French and English, written and spoken.
• Proven experience in an administrative role, ideally within a research or academic environment.
• Strong financial and budget management skills.
• Highly organised, detail-oriented and able to manage several priorities independently.
• Strong interpersonal and communication skills in an international and multicultural setting.

Required skills

• Excellent command of Microsoft Office, especially Excel, Word and Outlook.

What we offer

• A dynamic, internationally renowned research environment at EPFL.
• The chance to support world-class research in wind engineering and renewable energy.
• Attractive working conditions and benefits.