Administrative Assistant – Sector & Enterprise Competitiveness

About the role

The International Trade Centre seeks an Administrative Assistant to support the Sector and Enterprise Competitiveness Section (SEC) within the Division of Enterprise Competitiveness and Institutions. The role reports to the Chief of SEC and assists the Director of DECI in daily administrative, HR, and financial operations.

Key responsibilities

• Manage human‑resource processes including recruitment, placement, performance appraisal, training records and staff entitlements.
• Monitor budget execution, update financial tables, process requisitions, and prepare statistical and financial reports using UMOJA and the Projects Portal.
• Coordinate official travel, maintain filing systems, draft routine correspondence and oversee office equipment, credit‑card usage and space planning.
• Process contractor invoices, manage contract forms and permissions, and ensure compliance with UN administrative rules.

Required profile

• High‑school diploma (or equivalent) with at least five years of relevant administrative, finance or HR experience; UN system experience is a plus.
• Fluency in English and French at UN Level III (reading, writing, listening, speaking).
• Demonstrated professionalism, strong communication and teamwork abilities as outlined in the competency framework.

Required skills

• Proficiency with an ERP system for budgeting and finance tracking.
• Experience using UMOJA and the Projects Portal for expenditure monitoring.
• Ability to work with electronic information systems and generate statistical reports.