Administrative Assistant – Senior Leadership Support

About the role

As an Administrative Assistant you will provide strategic administrative and operational support to senior leaders within Lonza’s Integrated Biologics Platform (Operations). Working in a fast‑paced global environment, you will act as a trusted partner, managing priorities, stakeholders and planning to ensure smooth day‑to‑day operations.

Key responsibilities

• Manage complex, rapidly changing calendars for designated leaders, coordinating internal and external meetings.
• Arrange domestic and international travel, handling flights, accommodation, visas and policy compliance.
• Oversee the full expense reporting and purchase requisition lifecycle to maintain budget visibility.
• Maintain SharePoint sites, ensuring document integrity, version control and secure access.
• Lead logistics for on‑site and virtual workshops, delivering high‑quality participant experiences.
• Coordinate onboarding for new team members, including equipment, system access and orientation materials.
• Collaborate across the “OneLonza” admin community while handling confidential information and special projects.

Required profile

• Significant experience supporting senior leadership in a global corporate setting.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and SharePoint.
• Familiarity with SAP Ariba or similar procurement and expense systems.
• Excellent English communication skills and professional stakeholder interaction.
• Proven ability to prioritize a heavy workload independently and meet tight deadlines.
• Business Administration, Project Management or Event Management education (apprenticeship or bachelor’s degree).

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint
• SAP Ariba

What we offer

• Agile career development and dynamic work culture.
• Inclusive and ethical workplace.
• Competitive salary with performance‑based compensation.
• Extensive lifestyle, family and leisure benefits tailored to the Basel location.