Assistant to the Head of Global Cooperation & Team Leader Administration (Interim)

About the role

HEKS/EPER, an international NGO with over 1900 employees active in 31 countries, is hiring an Assistant to the Head of Global Cooperation and Team Leader Administration (60-80%) to cover a maternity leave vacancy for 12 months on a fixed-term contract. The role starts in February 2027 or by mutual agreement.

Key responsibilities

• Oversee the day-to-day running of the central administration of the Global Cooperation Division, ensuring a high standard of service.
• Lead and coordinate the administration team, maintain and improve internal processes and keep procedures and guidelines up to date.
• Plan, organise and coordinate internal and external meetings and events, and prepare accurate minutes in German, English and French.
• Lead the logistical planning and on-site support for the five-day GC Forum in August 2027.
• Contribute to process development, knowledge sharing and the use of digital tools to improve efficiency.
• Compile statistics, prepare reports and management information, and create clear presentations and overviews.
• Create, edit and publish content on the division's intranet.

Required profile

• Commercial training, a commercial diploma or a successfully completed degree.
• At least 6-8 years of professional experience in a central administrative role, preferably in international cooperation or an international environment.
• Excellent spoken and written English and French; German is desirable.
• Quick learner, independent and solution-oriented, flexible and resilient to changing priorities.

Required skills

• Very good knowledge of the Office suite, SharePoint and Teams; knowledge of Power Automate.
• Power BI and Visio are an advantage.

What we offer

• An interesting, challenging role within an internationally active NGO.
• A modern working environment, including the option to work from home part of the time.
• A dedicated, motivated and positive team.
• Contemporary terms of employment with attractive benefits.
• An easily accessible workplace in Zurich near Schaffhauserplatz.

Applications (CV, cover letter and certificates) must be submitted exclusively through the online portal by 30 November; applications by email or post cannot be processed.