Consultative Committee Assistant

About the role

The Universal Postal Union is seeking a Consultative Committee Assistant to provide administrative and secretarial support to the Secretariat. The role involves handling documents, communications, finance tasks and coordinating meetings and missions for the Consultative Committee.

Key responsibilities

• Draft, edit and format internal and external documents; submit them through the Pegasus editing system and follow the approval process.
• Maintain accurate filing, archiving and distribution of documents for committee sessions.
• Disseminate official communications, manage the Consultative Committee mailbox and keep email distribution lists up to date.
• Assist with budget monitoring, issue membership‑fee invoices, track payments and process external expense invoices using the Navision accounting system.
• Support Secretariat operations by following internal workflows, orienting interns and assisting with intern recruitment logistics.
• Organise physical or virtual meetings and webinars, handling invitations, agendas, documentation and follow‑up actions.
• Arrange official travel, including authorisations, flights, hotels, visas and related documentation for missions.

Required profile

Required skills

• Pegasus (internal editing system)
• Navision (internal accounting system)