Executive Assistant & Office Manager – Family Office

About the role

We are seeking a highly organized Executive Assistant and Office Manager to support senior members of a single-family office in Geneva. The role combines executive and personal assistance with office management, ensuring smooth daily operations and seamless travel logistics.

Key responsibilities

• Provide high-level administrative and personal support to senior executives and family members, managing complex, multi-time-zone calendars and coordinating meetings.
• Organise domestic and international travel, including private aviation, hotel bookings, visas, insurance and detailed itineraries, and troubleshoot issues during trips.
• Support family-related projects, liaise with legal, financial and external service providers, and maintain confidential records and documentation.
• Coordinate cross-functional projects, workshops, governance meetings and strategic initiatives, monitoring timelines and deliverables.
• Plan and execute corporate and private events, handling guest lists, venues, catering and on-site logistics.
• Oversee office facilities, technology, supplier relationships and HR administration for household recruitment and onboarding.

Required profile

• Excellent organisational and time-management abilities with strong attention to detail.
• Proven capacity to manage multiple priorities in a fast-paced, demanding environment.
• Outstanding interpersonal and communication skills, able to work independently and proactively.
• High level of trustworthiness, discretion and client-service orientation.
• Flexibility and calmness under pressure.

Required skills

• Advanced proficiency with Microsoft Office 365.
• Experience using SharePoint and Microsoft Teams for digital collaboration.