Corporate Governance & Compliance Administrative Assistant

About the role

The Corporate Governance & Compliance Administrative Assistant supports the governance function and senior executives by ensuring that corporate documentation, board processes, and compliance activities run smoothly. This role combines high‑level administrative support with coordination of legal and regulatory tasks across Europe and Asia.

Key responsibilities

• Maintain and update corporate governance documentation in SharePoint and other systems.
• Coordinate legal document execution, including signatures, notarization, apostille, filing and distribution.
• Act as regional DocuSign coordinator, tracking processes for Europe and Asia.
• Support planning and logistics for board meetings, operational meetings and shareholder resolutions, preparing materials and recording minutes.
• Facilitate internal and external audits and liaise with the global Legal team on governance matters.
• Manage correspondence with Swiss and non‑Swiss tax authorities and assist with data‑privacy governance tasks.
• Provide executive administrative support: complex calendar management, international travel, expense reporting and visa applications.
• Organise team events, leadership meetings and office initiatives.

Required profile

• 5–10 years of experience as an Executive Assistant, Management Assistant or senior administrative professional.
• Strong exposure to corporate governance, compliance or legal‑administrative environments.
• Commercial education (e.g., CFC) or equivalent professional experience.
• Excellent organisational, time‑management and confidentiality skills.
• Proactive, solution‑oriented mindset with high professionalism and integrity.

Required skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with SharePoint for document management.
• Familiarity with DocuSign coordination and tracking.