Executive Assistant (60% part-time)

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative and organisational support to the Director of a luxury company. Working 60 % of a full‑time schedule, you will act as the bilingual (French/English) hub for communication, ensuring smooth coordination across internal teams, clients and partners.

Key responsibilities

• Manage and coordinate the Director’s complex calendar, scheduling meetings across multiple time zones.
• Organise internal and external meetings, preparing agendas, logistics and follow‑up actions.
• Handle correspondence (emails, calls, documents) in both French and English.
• Prepare presentations, reports and briefing materials.
• Serve as the primary point of contact between the Director and stakeholders, facilitating timely information flow.
• Draft, review and format documents in both languages.
• Support departmental project planning, track deadlines and deliverables.
• Assist with budget tracking, expense reporting and other administrative processes.
• Arrange business travel, itineraries, accommodation and related logistics.
• Support the planning and execution of workshops, meetings and events.

Required profile

• Proven experience as an Executive Assistant or in a similar senior‑support role.
• Excellent organisational and time‑management abilities with a strong multitasking capability.
• Fluent written and spoken French and English.
• High level of discretion, professionalism and attention to detail.
• Ability to work independently and anticipate needs in a fast‑paced environment.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Collaboration tools (e.g., Teams, Slack)

What we offer

• Proactive and problem‑solving work environment.
• Flexibility and adaptability in a dynamic luxury sector.
• Strong interpersonal collaboration.
• Reliability, confidentiality and trust.